How do I get a copy of my EIN letter? This is a common question among business owners and individuals who have previously applied for an Employer Identification Number (EIN) with the Internal Revenue Service (IRS). An EIN is a unique nine-digit number assigned to businesses for tax purposes, and it is essential for various financial transactions. Whether you have lost your original EIN letter or need a copy for legal documentation, this article will guide you through the process of obtaining a duplicate copy of your EIN letter.
Firstly, it is important to note that the EIN letter is not the same as the EIN itself. The EIN is a permanent number assigned to your business, while the EIN letter is a document that confirms the assignment of the number. If you have misplaced your EIN letter, you can easily request a copy from the IRS. Here are the steps to follow:
1.
Visit the IRS website: Go to the official IRS website (irs.gov) and navigate to the “Business Tax” section. Look for the “Employer Identification Number (EIN)” page.
2.
Complete the Form SS-4: If you need to request a new EIN or a duplicate EIN letter, you will need to complete Form SS-4. This form is available for download on the IRS website. Fill out the required information, including your business name, address, and reason for requesting the EIN letter.
3.
Submit the form: Once you have completed Form SS-4, you can submit it to the IRS either online or by mail. If you choose to submit it online, you will receive an immediate response with your EIN. If you submit it by mail, it may take a few weeks to receive your EIN letter.
4.
Wait for the response: If you have requested a duplicate EIN letter, you will receive it in the mail within a few weeks. Make sure to keep it in a safe place for future reference.
5.
Keep a digital copy: In addition to the physical copy, it is advisable to keep a digital copy of your EIN letter for easy access. You can scan the document and save it on your computer or cloud storage.
It is important to note that the IRS does not charge a fee for requesting a duplicate EIN letter. However, if you need to obtain a new EIN, there is a $53 fee for each application. This fee is non-refundable, even if you decide not to proceed with the business registration.
In conclusion, obtaining a copy of your EIN letter is a straightforward process. By following the steps outlined above, you can easily request a duplicate EIN letter from the IRS. Remember to keep both the physical and digital copies of the letter for future reference and legal documentation.
